Run every card movement through one clear record.

Getting started as a Vendor

1. Create or upgrade a Vendor account.Select monthly or annual billing. The current plans include one 30-day trial per account.
2. Complete secure checkout.The billing provider stores payment-card details; HoloRyn TCG does not store the raw card number.
3. Open Settings.Review the plan, business name and offer percentages.
4. Add the first stock item.Use Scan / Add and choose Add to Inventory, or use the Inventory page.

Pricing rules

Set cash and trade percentages

HoloRyn TCG uses the Vendor’s saved percentages to create consistent starting offers for cards coming in.

Open Vendor settings, enter the preferred percentages and save. The server recalculates the values when a transaction is submitted, so browser totals cannot replace the saved rules.

Stock control

Add and manage inventory

1. Scan or enter the card.For slabs, use one complete photograph with the artwork and label visible.
2. Confirm identity and metadata.Check set, collector number, Unlimited / First Edition printing, grader, grade and certificate.
3. Add stock and purchase details.Enter quantity, card purchase cost, inbound delivery per card, purchase date, payment account, seller and receipt/reference. HoloRyn TCG combines card cost and inbound delivery as landed stock cost and creates the linked Finance entries automatically.
4. Save the inventory image.The uploaded photograph can later support private records and authorised listing exports.

Target-price signal

Correcting an error

Edit the stock record when the information, quantity or purchase details are wrong. The linked purchase and inbound-delivery ledger entries update instead of duplicating. An active erroneous inventory item can be deleted, but completed sold or traded records are protected so financial history cannot be silently rewritten.

Fast onboarding

Import existing inventory from CSV

Open Inventory & sales → Import CSV when stock already exists in a spreadsheet or another system.

1. Download the HoloRyn TCG template.The only required column is card_name. The template includes the complete supported field list.
2. Paste or export current stock.Include SKU, set, collector number, printing variant, grader, grade, certificate, quantity, purchase cost, inbound delivery per card, market value, target price, location and status where available.
3. Check the file first.The validation preview reports catalogue matches, duplicate SKUs and rejected lines without changing inventory.
4. Choose duplicate handling.Existing SKUs can be skipped, updated, or imported as a new safely suffixed SKU.
5. Import valid rows.Matched cards use the shared catalogue reference. Unmatched rows are still added to the signed-in Vendor account and can later be linked by re-importing the same SKU in update mode.

Single-screen workflow

Use the Deal Counter

Customer cards and Vendor stock now use one shared basket. You do not choose the transaction type before scanning.

1. Scan customer cards.Choose Customer card and scan continuously. Repeated identical raw cards increase quantity; duplicate slab certificates are blocked.
2. Add any Vendor stock.Choose Your stock and scan or select the inventory items the customer will receive.
3. Review one basket.Customer cards and outgoing stock are shown together in scan order. Edit only the lines that need a quantity or price correction.
4. Settle at the end.Choose Cash buy, Full trade, or Cash + trade. HoloRyn TCG recommends Cash when no stock is leaving and Cash + trade when outgoing stock is added.
5. Complete once.Incoming inventory, outgoing stock, acquisition values, cash received, cash paid and Finance entries update together.

Outgoing stock

Record a multi-card sale

1. Open the Sale workflow.A sale contains outgoing inventory and customer payment, without incoming trade cards.
2. Scan or select each stock item.Add every sold line to the same transaction.
3. Enter the actual agreed price.The target or market value may be used as a starting point but should reflect the real sale.
4. Separate delivery charged, postage paid, fees and other costs.Customer delivery is added to income; outbound postage and other direct costs are deducted when realised profit is calculated.
5. Complete the sale once.Quantities, sale records, ledger and profit update together.

Live event mode

Monitor a Card Show day

1. Open Card Show and start a session.Enter the event name, location and opening cash float.
2. Leave the session active.Eligible buys, trades and sales can be assigned to the active show.
3. Use normal transaction workflows.The show dashboard groups the linked activity; it does not replace the transaction forms.
4. Monitor the live figures.Review incoming stock market value, outgoing agreed value, cash received, cash paid/costs, estimated cash position and realised profit or loss.
5. Close the session at the end.This preserves a defined event period for later review.

A cash purchase is not automatically treated as a loss because the business has exchanged cash for inventory. Profit is normally realised when that stock leaves the business.

Valuation

Automatic inventory values and trusted observations

When the server scheduler is enabled, HoloRyn TCG refreshes every active inventory valuation at 00:00, 06:00, 12:00 and 18:00 UK time. Purchase cost, target price and agreed transaction prices are never overwritten. A Vendor may also submit a sourced market observation to the shared valuation engine.

• Private acquisition cost, target price, profit, customer details and account balances are not part of the shared observation.
• An optional observation can include a GBP value, broad source, research note and observation date. No evidence URL is requested or stored.
• A Vendor can withdraw a previously shared observation without changing the private inventory value.
• Daily movement compares tracked values across daily snapshots and should be treated as an estimate.

Management records

Use Finance and reports

Open the Vendor finance area to review transactions and choose a reporting period. Purchases entered through Scan stock or Add stock appear automatically, including the purchase date, account, seller/reference, stock cost and inbound delivery. Reports show inbound delivery, delivery charged to customers and outbound postage separately so landed stock cost and realised profit are not distorted.

Listings

Prepare eBay and TCGplayer data

1. Open Inventory Reports & Marketplace Exports.Choose the complete inventory report, eBay preparation CSV or TCGplayer matching worksheet.
2. Review every row.Confirm title, condition, quantity, price and exact product identity.
3. Use secure image links only on HTTPS.Image URLs are signed, expire and are limited to the Vendor’s active inventory.
4. Complete marketplace-specific fields.Business policies, categories, conditions, locations and product IDs may still be required.
5. Upload through the authorised seller account.The preparation file does not itself authorise or publish listings.

Subscription

Manage Vendor billing

• Monthly Vendor renews monthly after the free trial until cancelled.
• Annual Vendor renews every 12 months after the free trial until cancelled.
• Open Settings → Account plan to access the billing portal or cancel future renewal.
• Cancellation normally takes effect at the end of the current trial or paid period, so Vendor access is not removed early.
• The account returns to free Collector access after Vendor entitlement ends.

Troubleshooting

Common Vendor problems